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FUNDING AND BUDGET PROCEDURES Student clubs/organizations are funded through Service and Activities Fees (S&A Fees) collected by the college. The fees support the Associated Students’ programs and activities, student government, publications and communications, student organizations/clubs, and intercollegiate sports. The S&A Fee Financial Code details provisions to ensure all groups have an equitable chance to receive funding. The ASB Senate has authority for all student assembled group funding, financial transactions and accounts. The S&A Budget Committee determines the yearly budget allocations for all student-assembled groups. All clubs and organizations have the right to request additional funding from the Senate Contingency. In order to do this, a club must submit a completed Contingency Application to the Senate ’s VP for Administration and Finance, who serves as the chair of the Senate Finance Committee. To ensure proper expenditure of ASB Funds, the Dean of Student Life has been charged with overseeing the management of Service and Activities Fees. The Office of Student Life maintains computerized records of all S&A Fee accounts for clubs and organizations. Expenditure and revenue reports will be provided to all clubs and organizations on a monthly basis by the Office of Student Life Program Coordinator. Financial Training The student club/organization treasurer or financial officer must work with the Office of Student Life to maintain accurate records and process financial transactions in a timely manner. A club/ organization student assembled group officer must attend provided training before the group is allowed to expend funds from their budget. General training is provided at the first Roundtable of the Fall Quarter. If a group forms after the Fall Quarter, or if they wish to spend funds during the Summer Quarter and have not had training, it is their responsibility to make arrangements with the Office of Student Life for a training date. Budgets Budgets should be managed according to Article III of the S&A Financial Code. In addition, chartered student clubs/organizations may sponsor fundraising projects subject to the approval of the organization’s memberships, and requirements outlined in this handbook. Such projects must follow the accounting procedures outlined in the S&A Financial Code, and be approved by the Dean of Student Life. Services and activities fee revenues shall not be used to fund activities which involve the promotion of non-secular beliefs. Fundraising All generated revenue becomes part of the club or organization’s budget, and must be spent within the regulations prescribed by the S&A Financial Code, College policy, and the State of Washington. At the end of the fiscal year only the net revenue generated in the current fiscal year can be carried forward to the club/organization’s next fiscal budget. Other S&A fee funds, including seed money for fundraisers, revert to the ASB Senate Campus Project Reserve budget and cannot be carried forward by the club/organization. It is your responsibility to provide the Office of Student Life Program Coordinator with a copy of any fund transfer paper work, charge backs, or checks for final documentation to be reflected in the club/organization account. Funds raised by a club may only be carried forward one fiscal year.